Boost Your Company With These 12 Online Business Coaching Tools

Whether you’re an experienced online coach, new to the game, or launching your online coaching business soon – there is one set of things you’re going to need to help maintain your operations and grow your company. And that is online coaching tools. 

With online business coaching tools, you can quickly stay ahead of the game and be productive, successful, and organized with every task you take on. Tools such as these have been widely implemented because they help you manage your coaching business with scalability in mind. By this, we mean that even though your business will start off being small. It will start to grow, and once you have a good number of clients, you’ll need to streamline your processes. These coaching tools help you streamline these processes from the beginning of your online coaching journey. This is why we really see value in them. 

So, which online business coaching tools should you use? We’ve collated a list of our top twelve tools, which help cover various aspects of coaching company operations. They’re all easily accessible, and we’re sure you’ll be familiar with some of them.

Let’s take a closer look now.

The Top 12 Online Business Coaching Tools in 2023

1. Google Suite – Workspace Management

The very first tool you should implement is Google Suite. This tool is valuable because it gives you access to Google mail (Gmail), Google Drive, and other popular tools like calendars, sheets, and docs. The best part is that Google Suite is free. You have the option to upgrade elements such as storage, but the free option is great for people wanting to start an online coaching business. If you’re looking for a space to store all your business documents and consolidate them in the cloud, then Google Suite is for you. As you develop your online coaching business, you can look at more advanced online coaching tool software to help further manage and scale your business.

2. Calendly – Scheduling Platform

Online coaching tools such as Calendly are designed to help you do what the name says – manage your calendar and bookings in the quickest and most efficient way possible. This scheduling platform helps people make coaching bookings, edit bookings, and reschedule appointments with ease. The idea behind this online business coaching tool is that it allows you to eliminate the hassle of managing emails. Instead, you can schedule and confirm meetings with clients on a single platform. Calendly works well in conjunction with other online business tools for coaching, such as Mastera and Podia (both mentioned in this list). Calendly is available in a free version as well as a paid version from $8 per seat per month.  

3. Podia – Additional Revenue Streams

This online platform coaching helps coaches sell their coaching courses online. You are able to sell these via memberships. Podia also allows you to sell digital products in addition to online coaching courses. This is a nice complementary product that can help you build an additional revenue stream. Podia links well with online coaching tool software such as Calendly. It is known as one of the best platforms for online coaching today, and instructors enjoy using it because of its ability to manage bookings and content easily. Many coaches see online business tools for coaching, like Podia, as a valuable data management asset. After all, having everything consolidated in one space is what you should be looking for. It is important to note that you can receive a free plan with Podia, but it is limited. For advanced tools, you will need to pay from $39 per month for the basic “Mover” plan all the way to $199 per month for the advanced “Earthquaker” plan.

4. Paperbell – Bookings & Calendar Management

Similar to Calendly, Paperbell is a fairly new online coaching business tool that is designed to help you manage client bookings and your calendar from a single platform. It is also good for helping you host small coaching classes and group coaching classes. You can manage contract signing and digital downloads from the platform. As you can see, Paperbell offers much more than just a booking system. This is a great choice if you want your coaching tools online to help you do more than one job for you. It is not a premium and well-renowned online coaching platform, but the online coaching tool has helped coaches grow their businesses before. If you’re curious about online coaching tools free or paid, take a look at Paperbell’s feature overview webpage. 

5. Interact – Lead Generation

Moving onto lead generation now – once you have your online coaching tools for bookings and sessions, it’s time to start thinking about how to gain and nurture leads online. With an online coaching business tool like Interact, this can be done seamlessly. It’s one of the best online coaching tools to help you grow an email list. This is done by using lead magnets such as quizzes. Interact’s solution provides quiz templates so you can create whatever type of quiz you like. Interact quizzes can be embedded into your coaching website, and you can promote them on social media. This type of activity entices people because they’re always tempted to participate. So, it can bring your customer engagement levels up and help boost interest in your coaching business. Interact is compatible with all major devices and is GDPR compliant. It even shares analytics with you to track your quiz performances and conversions.

6. MasterClass – Upskilling

Once you have your coaching business up and running, you will also need online coaching tools to help you upskill. This is always a great idea because upskilling helps you stay fresh, relevant, and ready for any client challenge. With MasterClass, you can learn some valuable skills from coaching professionals. Whether that is boosting your writing ability, communication skills, or learning how to apply yourself more transparently, MasterClass has it all! And it doesn’t only serve coaches. You can learn anything from writing to music and more. Here’s how it works: MasterClass helps you learn from experts in the field. You also have access to on-demand video instruction. Classes are designed for students of any skill level and feature bonus guides and resources. 

7. Freshbooks – Financial Management

Another one of the coaching tools online that is available to you is Freshbooks. It is a widely known tool for financial management and is great for any coach wanting to keep an eye on their numbers. By using Freshbooks, you can keep track of all your income and expenses at any given time. This simple but extremely helpful online accounting tool is designed to help you track your efforts via your desktop or Freshbooks app. With this online coaching business tool, you can also invoice clients directly if they aren’t able to buy your coaching courses via your booking platform. There is a monthly fee for Freshbooks, but if you don’t have a premium and fully integrated online coaching tool which shows you customer and revenue data in one space, it might be a good idea to invest in Freshbooks. 

8. Coaching Agreement – Template Download

Starting a coaching business is really exciting – but there are also a few legalities that you have to finalize before serving clients. One of these is a coaching agreement. As a coach, you are probably familiar with these. Coaching agreements are documents that are designed to protect the coach and coachee both financially and legally. But, if you’ve seen a coaching agreement before, you’ll know that it isn’t the simplest document to draft. If you feel this way – no matter! Today there are plenty of coaching agreement templates for sale online. All you have to do is find one, purchase the template (or get one for free), and modify it according to your specificities. Here is a great coaching agreement template we’ve found done by Signaturely. It’s a once-off exercise that will shape the future of all coach-coachee relationships!

9. Zoom – Live Streaming

When you coach clients online, one of the first coaching online tools you’ll need is a live streaming platform. Our first choice for this is Zoom. Since the COVID-19 pandemic, we have mostly become accustomed to using Zoom – whether it be for keeping in touch with family or hosting meetings with colleagues. Zoom is one of the best live streaming services out there because it is reliable and has some really useful functionality. Some of these include sharing screens, webinars, presentations, and using a chat while coaching. You can coach individuals or groups with Zoom. The platform also allows you to record coaching sessions if your clients are comfortable with this. As a coach, this is extremely helpful when analyzing your client’s journey and progress over the months. These recordings can be kept for you, or you can share them with your client if they wish to have a copy. If you prefer, get a modern online teaching platform that integrates with Zoom. This way, you won’t have to log into your Zoom account on a separate app. 

10. Grammarly – Course Writing

Grammarly is one of the best online coaching tools and one that will help you with everything you do. This platform is designed to help you advance your writing skills and ensure that all your content is triple-checked and well-written. This could be content for coaching courses, emails to clients, your website, blog, or social media posts. This is why Grammarly makes it to our top twelve list – it’s so versatile! Another great thing about Grammarly is that its free version is actually quite good. If you would prefer, you can purchase the premium version, which gives you more in-depth insights about your writing. With your entire business operating online, having an editing tool like Grammarly is a must. It can define whether a prospective client signs up with you or goes to the next coach because they saw a typo on your homepage banner. 

11. DocuSign – Agreements, Contracts, & Documents

We mentioned coaching agreements earlier in this post, and downloadable templates are fantastic for this. But if you want to manage contracts with your clients, prompt them to sign in specific spots, and get notified when the documents are signed – you should consider DocuSign. With DocuSign, you can easily create, modify, and send documents digitally. Your clients can then sign electronically, and you’ll automatically be notified. This way, no documents can get lost in email trails. The best part of DocuSign is the automation process. It’s one less thing for you to remember and manage on your own. And we’re all about automating as many mundane tasks as possible. DocuSign also integrates with tech giants such as Google, Salesforce, Workday, Microsoft, and much more. You can try it for free here. 

12. Mastera – Course Creation Tool

The final online business coaching tool on our list is Mastera. Mastera is a course creation tool that helps you do a range of things from one platform. 

Let’s start with courses: Mastera helps you build and sell online courses directly from their platform. Coaches can also host live coaching sessions from the platform as it integrates with Zoom. 

Now, let’s move to content: With Mastera, you gain access to a website that can showcase your coaching services to prospects. You can also host unlimited content, such as videos and posts, within the platform. This is really handy if you want to sell on-demand coaching courses to clients in addition to your live coaching sessions.

Next, additional revenue streams: Okay, so selling online coaching courses and hosting live coaching sessions are two revenue streams. But did you know that Mastera also allows you to sell digital and physical merchandise via the platform? This way, you can open your coaching business to multiple revenue streams! You can also offer clients monthly memberships to ensure that you receive recurring revenue. 

Now, let’s talk about messaging: You can message customers via the Mastera app. This can be done one-on-one or as group chats. It’s an essential online coaching tool because it helps you stay engaged with clients – even outside of their sessions. 

Finally, let’s look at the data: Mastera comes with a well-designed dashboard and reporting section. This tracks your customer, content, and revenue data. By analyzing results today, you’re able to plan your coaching efforts for tomorrow better. And Mastera understands this.

Set Up Your Mentorship Business with the Best Platform for Online Coaching Today

Online business coaching tools are vast and easily accessible. But choosing the right tools will help define your company’s success. And these twelve coaching tools online can help you get there with ease. 

But before signing up for all twelve, consider looking at what you really need for your coaching business. Remember, every coach is different, and you need to be able to see which areas you need the most help with. For example, is scheduling a higher priority than gathering leads from emails? 

It can be challenging to prioritize your needs. But one option is to go for an all-in-one online coaching platform like Mastera. 

At Mastera, we empower coaches to monetize their passion for coaching with ease. Our platform’s user-friendly interface helps coaches manage their calendars, live sessions, merchandise, revenue, and customer messaging in one space.  If you’re ready to learn more about how we can help you set up your coaching business optimally, schedule a demo with us.